Ch3a

Chapter III

Administration of the University

Use of Academic Positions for Administrative Assignments

(Senate: 8/5/68; President: 8/21/68)

Before a new function in central administration or student services is established, staffed by a class-and-rank position, and supported by either state or non-state funds, the Executive Committee of the Academic Senate shall be consulted.

Fiscal Support and Administrative Control of Interdepartmental/Interdivisional/Interschool and Intercollege Programs

(Senate: 10/6/66; President: 10/14/66; Editorial Amendment:  8/01)

The responsibility for fiscal support of and administrative control over interdepartmental/interdivisional/interschool and intercollege programs shall be placed in the departments/divisions/schools and colleges concerned; wherever more than one college is involved, administrative responsibility shall be assigned to one college, but fiscal responsibility shall be shared. Programs for which administrative control and fiscal support are specifically established by action of the Senate are exceptions to this policy.

Computer and Network Policy

(Senate: 2/3/70, 8/1/79, 2/15/94, 8/12/97; President: 5/12/70, 8/20/79, 6/29/94, 12/4/97)

The University shall make all efforts

  1. To insure 24 hour access to computer systems and networks is provided to support the instruction, research, service and administrative functions of CSLA.  Use of University computing and network resources for any other reason is inappropriate, and may result in termination of computer privileges and other appropriate disciplinary actions.
  2. To provide each probationary and tenured faculty member with at networked computer workstation appropriate to his or her needs.
  3. To make computing and network resources available to all currently employed faculty and staff, and to students in continuing student status. For shared resources, authorization for accounts may be granted for instructional and research use and for projects supporting the mission and programs of the university (e.g. community activities.) These resources also will be made available as legally and fiscally feasible to emeriti faculty.
  4. To provide computer and network training for faculty, students and staff.

Faculty and staff who bring personally owned equipment into the university environment are required to obtain permission from a school dean or senior administrator in accordance with Administrative Procedure 508.

The University assumes no responsibility for student-owned equipment used at the University. However, faculty, staff and students are required to adhere to existing campus hardware standards if use of their equipment requires connection of their hardware to the University computer system.

Policy on Electronic Mail Privacy

(Senate:  2/27/96; President:  4/30/96)

California State University, Los Angeles supports privacy in the use of electronic mail to the maximum extent possible under state and Federal laws, consistent with computer system maintenance demands.

California State University, Los Angeles will inform all authorized accounts of the Electronic Mail Privacy policy and the limitations of privacy on electronic mail.   Electronic mail is subject to disclosure under the public records act, and when relevant, to discovery in civil litigation.

All electronic mail in authorized accounts stored on the CSLA campus data system shall be considered to be confidential except as follows:

  1. Requests for disclosure of electronic mail or disclosure of confidential information, for any purpose other than technical problem resolution, will be reviewed by the President or designee, and honored only when required by state or Federal law, or when there is probable cause to suspect illegal activity.
     
  2. Inspections of electronic mail solely for the purpose of technical problem resolution must be approved by the appropriate computer affairs administrator and only for the resolution of a specific technical problem.

Except under extraordinary circumstances or when prohibited by law, computer users will receive notice prior to such inspections of electronic mail, access or disclosure.

Except where prohibited by law, users not notified prior to inspection, access or disclosure will receive notice after the fact within three working days.

Formation, Dissolution, Relocation or Merger of Departments/Division/Schools

(Senate: 8/14/73, 8/27/02, 8/11/09; President: 8/20/73, 11/13/02, 8/31/09; Editorial Amendment: 9/99)

Departments/divisions/schools are considered equivalent units for the purposes of University policy and the Collective Bargaining Agreement.  Departments/divisions/schools are units within a college.  Schools may not include departments as subunits.   The head of a department/division/ is designated as the chair; the head of a school is designated as the director.  Chairs and directors are equivalent positions within the administrative structure and are selected according to the University policy for selection department/division chairs and school directors.   They report to the dean of the college.  Criteria for the designation of a unit as a school could include such issues as:

  • professional accreditation or licensing/certification requirements for graduates
  • established practice for the naming of the discipline in higher education
  • the reorganization of logical subunits within a college
  • enhanced potential for procuring grants or contracts
  • improvements in services to students, faculty, staff and community.

A college through its dean after consultation with the affected college faculty shall have authority to recommend directly to the President modifications of department/division/school relationships following a 20-day waiting period during which time the Provost and Vice President for Academic Affairs or designee, the Faculty Policy Committee, the Educational Policy Committee, the Fiscal Policy Committee and affected faculty are advised of the proposed change.  Such changes may involve formation of a department/division/school, a realignment of disciplines between departments/divisions/schools, dissolution of departments/divisions/schools, merging of departments/divisions/schools or the relocation of a department/division/school to another college.  In the event of a challenge by the department(s)/division(s)/school(s) in question, any of the above named committees, or the Provost and Vice President for Academic Affairs or designee, the matter will be adjudicated by the Academic Senate.  Final approval, in any case, shall rest with the President.

Formation, Dissolution, or Merger of Colleges

(Senate:  8/11/09; President: 8/31/09)

Proposals for formation, dissolution or merger of colleges shall follow consultation and approval procedures similar to those outlined for departments/divisions/schools.

Department/Division/School Name Changes

(Senate: 11/8/68, 1/29/85; President: 4/10/69, 2/20/85; Editorial Amendment: 8/01)

Proposals for name changes for departments/divisions/schools shall follow the same consultation procedure as curricular items, be submitted to the Provost and Vice President for Academic Affairs and then to the President. The action of the Educational Policy Committee shall be reported to the Academic Senate.

The Intercollegiate Athletics Program

(Senate: 11/18/80, 2/11/81 [EA]; President: 3/16/81)

Statement of Philosophy. The intercollegiate athletics program at California State University, Los Angeles provides an opportunity for participation by qualified students in a variety of sports appropriate to the various interests and skills of the participants. The intercollegiate athletics program shall operate in a manner that is consistent with the ideals and purposes of this institution in its pursuit of excellence. It must support the principle of equity between men and women as it relates to the opportunity for participation and the attainment of excellence in intercollegiate athletics. It must be conducted as supplementary to and supportive of the academic career of the athlete, not as a substitute for academic advancement.

Policies and procedures of the intercollegiate athletics program, in addition to adhering to the above principles, shall conform at all times to the letter and spirit of the rules and regulations of associations and conferences in which the University holds membership.

The Intercollegiate Athletics Board

(Senate: 11/18/80, 2/11/81 [EA], 11/4/86; President: 3/16/81, 11/26/86; Editorial Amendment:  9/99, 11/12)

Objectives

  1. To serve as a representative body drawn from students, faculty, administrators, alumni, and the community.
  2. To provide direction for the intercollegiate athletics program consistent with the statement of philosophy noted above.
  3. To maintain communication with the President, the Academic Senate, the Associated Students Board of Directors, the administrators of the intercollegiate athletics program, the Alumni Association Board of Directors, the University Development Board, and the community through the representatives of those groups serving on the Intercollegiate Athletics Board.

Responsibilities and Functions. The Intercollegiate Athletics Board recommends and interprets policy in specific and related phases of the intercollegiate program. It respects the appropriately designated prerogatives of the School of Kinesiology and Nutritional Science, the College of Health and Human Services, and the Associated Students, Inc., Board of Directors.

The Intercollegiate Athletics Board has the following charge:

  1. To recommend to the President the distribution of available funds to each sport and to the administration of the intercollegiate athletics program.
  2. To serve as an informal appeals board for student athletes in those matters pertaining to intercollegiate athletics.

The Intercollegiate Athletics Board may develop and recommend policy for any university intercollegiate athletics activity, to include:

  1. The role and emphasis to be placed on each of the sports in the intercollegiate athletics program.
  2. Conference affiliations.
  3. The addition or deletion of sports, within conference or association.
  4. Eligibility rules consistent with university and conference or association guidelines.
  5. Alumni and community involvement and public relations as related to athletics, in cooperation with the Office of the President.
  6. Other activities related to intercollegiate athletics.

Membership. The Board consists of 11 voting members, as enumerated below. It is the responsibility of each appointing group to consider the current composition of the Board in terms of ethnicity and gender before making an appointment.

  1. A member of the full-time faculty appointed by the President from a list of at least three nominees (including both genders) provided by the Academic Senate. That member shall:
     
    1. serve as chair;
    2. have no institutional relationship to the intercollegiate athletics program;
    3. be responsible for determining the eligibility of all student athletes; and
    4. serve at the pleasure of the President.
       
  2. Four full-time faculty members, two men and two women, to be elected by the Academic Senate for staggered terms not to exceed four years.
  3. Three students, currently registered and in good standing, to be selected by the Board of Directors of the Associated Students, of which not more than two shall be of the same gender. These students shall serve staggered two-year terms.
  4. One member of the Alumni Board or designee, a former student, to serve a two-year term.
  5. One member of the University Development Board or designee, to serve a two-year term.
  6. The Vice President for Student Affairs or designee.
  7. The Director of Intercollegiate Athletics, ex officio, non-voting.

Policy. Policy recommendations are submitted to the Academic Senate and the Board of Directors of the Associated Students for their recommendations to the President.

Amendment. Any proposed change in this document must be considered as a policy matter.

Career Center

(Senate: 10/8/74, 2/14/23; President: 10/17/74, 3/20/23)

Career advisement is a campus-wide effort critical to students' educational experience. The Career Center complements currently enrolled students' development by providing career programs, advisement, and a wide variety of services to help students successfully transition from college to career. Additionally, the Career Center partners with the Alumni Center to provide support services to alumni and currently enrolled students.

The center helps faculty extend learning beyond the classroom, including non-clinical internship placements, enriching Introduction to Higher Education, capstone, and career preparation courses with career software tools, career panels, employment events, and classoom presentations provided by the center. Additionally, the Career Center administers the policies and procedures for the recruitment and employment of student assistants on campus. The center helps campus departments provide student job experience in support of academic programs while supplementing departments' operational needs.

The Career Center engages with off-campus employers to connect students with employment opportunities, including posting positions and coordinating information sessions and career fairs.

Parking Priorities

(Senate: 4/2/69, 4/11/72, 1/17/79; President: 4/10/69, 4/24/72, 1/24/79; Editorial Amendment:  9/99)

The categories listed below are established for preferred plateau parking in the following sequence:

  1. Disabled.
  2. Full-time faculty and staff.
  3. Elected members of student government.
  4. Part-time faculty and staff working at least 20 hours per week.
  5. Other part-time faculty and staff, without restrictions.
  6. Non-elected members of student government.
  7. Students.

The Vice President for Administration and Finance shall determine which categories can be allocated preferred plateau parking based on resources available at the time and shall allot, on a continuing basis, sufficient parking spaces so that anyone allocated plateau and preferred parking may arrive on campus at any time and find a space in which to park.

Gifts to the University

Only the President legally may accept gifts, donations, and bequests made to the University. Such gifts shall be reported to the Vice President for Institutional Advancement, who will have the forms required by section 42301 of the Administrative Code prepared for the President's signature and subsequent transmittal to the Board of Trustees.

Publications and Questionnaires

Publications which are designed to represent the entire University, or any division or department or school of the University, should be reviewed in each instance with the college dean and with the appropriate administrator before they are sent to press. For example, publications or questionnaires dealing with student services should be reviewed by the Vice President for Student Affairs. Those relating to instructional programs should be referred to the Provost and Vice President for Academic Affairs or designee. Those relating to workshops, conferences, extension courses, or summer session should be reviewed with the Dean of Extended Education.

Publications which describe any of the officially approved programs and activities of the University and which are intended for public (i.e. off-campus) distribution are subject to review by the Executive Director of Public Affairs.  Assistance with the development of editorial content and graphic design of publications is provided by publications services available in the Office of Publications and Public Affairs.

Questionnaires should bear the identification of the individual, class, or instructor initiating them.

Freedom of Expression

(Senate:   5/26/09; President:  6/16/09)

Preamble

Exposure to the widest possible range of ideas, viewpoints, opinions and creative expression is an integral and indispensable part of a university education for life in a diverse global society.  California State University, Los Angeles, supports the right of individual students, faculty, staff and student organizations to exercise free speech, including but not limited to artistic, political, and/or symbolic speech, provided only that such expression does not significantly or materially disrupt normal activities or infringe upon the rights of others.  This policy establishes reasonable, non-discriminatory, content neutral guidelines and procedures designed to protect the rights of speakers and non-speakers, respect the rights of faculty and staff in the classrooms, ensure fair access and due process for those who wish to use the University’s public forums, and maintain a safe environment on the University campus.

General Provisions:

California State University, Los Angeles, supports the right of individual students, faculty, staff and student organizations to exercise all forms of expression and free speech including but not limited to artistic, political, and/or symbolic speech, provided that such activities do not prevent the University from carrying out other aspects of its mission, or infringe upon the rights of others. 

Learning to respond to the widest possible range of free expression in a civil and responsible manner is an integral and indispensible part of a university education for life in a diverse global society.  The University will not condone behavior that violates, by intimidation or force, the freedom of speech, choice, assembly, or movement of other individuals or organizations, or that restrains others' voluntary exposure to free expression and free speech. 

Freedom of Expression in the University does not extend to actions that are illegal under the Constitutions, or under valid applicable laws, of the United States and of the State of California.  This policy does not endorse, or relieve any person from legal liability for, actions that amount to libel, slander, or infringement of intellectual property.  All persons or groups engaging in activities on University property are subject to, and are expected to comply with, any applicable University policies and procedures.

The mention in this policy of certain means and contexts for freedom of expression shall not be construed to deny or disparage any aspect of freedom of expression by other means or in other contexts. 

Whenever any provision of this policy is subject to interpretation, it shall be interpreted to maximize freedom of expression, consistent with the educational mission of the University and with the constitutions and laws of the United States and the State of California.

Public Expression Areas and Loud Sounds on Campus

(Senate: 12/2/75; President: 1/6/76)

The public expression areas are those sites officially designated by the President upon recommendations of the Student Policy Committee. The following areas have been so designated, with the limitations stated below.

  1. The stage and patio area immediately adjacent to the southeast section of the University-Student Union building. Use of this area is available for:

    1. all scheduled activities, excluding those activities requiring high-level amplification, such as rock bands; and

    2. any member of the student body, faculty, administration, or staff at any time which is not in conflict with an approved reservation.

  2. The Amphitheater north of the University-Student Union building. Use of this area is available for all scheduled activities including those activities requiring a high level of amplification.

Use of the public expression areas shall be limited to faculty, staff, students currently enrolled, continuing students as defined by University policy, and invited off-campus speakers. Policies governing the appearance of invited off-campus speakers are described immediately following this section.

Any materials or publications sold or distributed shall be in compliance with the "President's Directive Regarding Use of California State University Buildings and Grounds," Appendix D.

The Director of the Health Center and the University Librarian hold equal authority in issuing an order to lower or to cease amplification that is extremely destructive to learning or health.

Associated Students contracts for musical activities in the public expression areas shall include an emergency cancellation clause, which will give contracted parties prior notice and written agreement regarding the possibility of emergency procedures terminating musical amplification.

The Director of Student Life shall be responsible for scheduling and supervising events in the public expression areas as well as for follow-up of complaints or violations regarding the use of those areas.

Scheduling a public expression activity (e.g., rally, musical activity, speaker) at any outdoor location other than those areas designated as public expression areas requires the written approval of the Director of Student Life.

Visiting Speakers

(Senate: 10/15/68, 5/25/76; President: 11/18/68, 5/28/76)

Invitations to off-campus persons to speak at California State University, Los Angeles shall be in compliance with the following policy:

  1. The appearance of a speaker at an event sponsored by university recognized student, faculty, or employee organizations does not imply University endorsement of a speaker's view or organizational affiliations. This policy shall apply both to events open to the entire university community and to events open only to the organization's members.
  2. All individuals and organizations must arrange for the use of university facilities for visiting speakers through the Central Reservations Office, University-Student Union. These arrangements are not required for visiting speakers participating in normal classroom activities held in regularly scheduled classrooms. For regulations and procedures governing use of campus facilities, see Appendix D, "President's Directive Regarding Use of California State University Buildings and Grounds," and Appendix E, "Policy for Use of Campus Facilities."

Electronic Recording of Visiting Speakers

(Senate: 2/20/68; President 2/27/68)

The lectures, remarks, or other expressions of a visiting speaker may be electronically recorded by otherwise unauthorized persons only if both the speaker and the faculty adviser of the sponsoring organization (or designee) consent. This permission shall be in writing, it shall include an indication of any limitations to be placed on the future use of the recording, and it shall require the signatures of both the visiting speaker and the adviser or designee. A copy of this permission form shall be filed in the Student Programs Office. One may be retained by the adviser.

Extra-Institutional Relations

(Senate: 4/18/72; President: 7/7/72; Editorial Amendment:  9/00)

The free flow of communication among members of the Board of Trustees, faculty, staff, and student body is encouraged and their participation in formal relationships with state and federal officials and agencies is seen as beneficial to the University. However, individual members or groups of members of the faculty, staff, or student body of the University shall not, unless authorized by the President, act or give the appearance of acting on behalf of the University, or of representing it officially, when communicating with state or federal government officials concerning policies or legislation relating to this University or The California State University.

The foregoing does not preclude the right of individual members (or groups of members) of the faculty, staff, or student body of the University to identify themselves by rank and employing institution, if in so doing they specifically indicate that they are not authorized representatives of the University, and if the written communications expressing personal views are transmitted on non-university stationery.

Additionally, when an individual member (or group of members) of the faculty, staff, or student body of the University is invited to become involved with state and federal agencies in formal contacts dealing with legislation or policy relating to the University, or to serve on a governmental commission, board, or committee relating to the University, the invitee shall notify the President through his or her college dean or supervisor. However, the tendering and acceptance of such an invitation shall not be construed to mean that the invitees, when participating in such activities or performing in related civic capacities, are acting on behalf of the University or representing it officially.

The intent of this regulation is not to stultify such participation but to assure its coordination and enhance its effectiveness at the university level.

Communication with Chancellor's Legal Staff

(President: 10/21/77; Editorial Amendment:  9/00)

Pursuant to the Trustees' policy on "Relationships and Lines of Communication," as cited on page 5, the President has delegated the authority to seek legal opinions from the Chancellor's legal staff exclusively to the Provost and Vice President for Academic Affairs and the Vice President for Administration and Finance. Members of the faculty and staff should route legal inquiries through these offices.

Consultative Procedures in Emergencies

(Senate: 1/15/69; President: 1/19/69, 12/10/82)

The Executive Committee shall be kept fully informed and participate in significant policy decisions of the President. When time permits in any major campus emergency, the usual procedure of consulting the Academic Senate shall be followed. If time does not permit this established consultation, the Executive Committee of the Academic Senate shall be involved in the deliberations.

Use of Police in Emergency Situations

(Senate: 5/27/69; President: 6/6/69)

While the Academic Senate expects the administration to continue its policy of restrained approach to the settlement of campus problems before resorting to direct action and outside help, it fully recognizes that situations may arise which, in the best judgment of the administration, require that off-campus police be summoned to restore order to the campus. In such circumstances, the Academic Senate expects the administration to pursue whatever course of action it deems appropriate to ensure the safety and well-being of members of the academic community and to protect the integrity of the institution.

Communications

(Senate: 2/14/78; President: 2/23/78)

Senate and administrative policy and procedures on mail, telephone, and security of communication, with citation of legal authority therefore, appear in Appendix S, "Communications Policy Statement."

University Pool Vehicles

(Vice President for Administration: 12/3/81)

Administrative policy and procedures for the use of university pool vehicles, with citation of legal authority therefore, appear in Appendix T, "University Pool Vehicles."

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