Accounts Payable

Goals

Increased emphasis on analysis & review of University payment information to identify opportunities of improvement, accuracy, and compliance to applicable policies. Develop a strong disbursement control environment which leverages system functionality to ensure efficient, secure and timely processing. Increase collaboration with upstream parties in transaction processing to attain efficiency.

Service Excellence

  • Commitment to reviewing processes to ensure steps are ‘value adding’ for our customers and stake holders.
  • Commitment to customer service level standards, such as turn around times, with measurements to ensure performance.

Work Smarter

  • Review and adopt end to end best practices in procurement, accounts payable, and disbursement business processes aligned with use of Peoplesoft.
    • Vendor maintenance, 1099 reporting efficiencies, and batch control processes.
  • Find transaction processing efficiencies to allow for more time to focus on the adherence and compliance with federal, state and other regulatory requirements:
    • Fringe Benefit reporting
    • Sales and use tax compliance
    • Timely reconciliation and resolution of SCO claims
      • Fund verification

Team Building

  • Increased collaboration with internal and external department team members.
    • Shift to team collaboration centered around transaction type, and less by alphabet.
  • Periodic meeting to open for feedback, ideas, and team brainstorming.
  • Make use of resources such as Operation’s training and facilitation of team building.

Professional Development

  • Increased training opportunities to invest in our staff’s development and knowledge of University topics
    • Understanding the ‘what’ and ‘why’s of CSU fund type usages
    • Understanding budget impact of our processes
    • Understanding of chartfield uses and importance