Project Requests

Project Approval Process

Planning, Design and Construction is responsible for capital project planning and construction of major renovations, new buildings, and updating infrastructure for the University. There are several steps in the capital project approval process.

To request a project, please fill out the Project Requests Form according to the following process:

Process Map

Planning & Design

Outline Scope of Work

Outline scope of work in narrative form describing extent of project, purpose, goals & objectives; student, faculty and staff benefits; sustainability; Short term & long term plans; aligns with CSULA mission

Budget

Establish an initial total project budget which includes all phases (Pre-construction & Construction)

Approval

  • Department letter
  • Finance letter
  • CPPC (Campus Physical Planning Committee)
  • Space Management
  • Administration and Finance

Funding

  • Project Fund Authorization (PFA – Campus Funds)
  • Allocation Order (SRB/ CP/ Bond – State Funds)
  • Prepare Form 2-7

Project Management

  • RFQ/RFP – solicitation for pre-construction services (A/E team/ consultants)
  • Pre-construction – Design Phase
  • Permit submission
  • Update Project budget (Form 2-7)
  • Bid Documents / Bid process

Construction

Award

  • General Contractor
  • Project Schedule
  • Construction Budget
  • Permit Received
  • Start Construction

Completion

  • Substantial Completion
  • Punch List
  • Occupancy
  • Notice of Completion (NOC – filing)
  • Warranty Period begins
  • Turn over to Facilities Services for maintenance

Internal Facilities

PDC

  • Planning
  • Code
  • Design
  • Finishes
  • Budget
  • Schedule
    • Overall Project
  • Bid document preparation
    • SOW
    • Scope
    • Detailed plan set
    • FF&E
    • Field instructions / Change orders >>>> all technical requirements

FS

  • Schedule
    • GC / trade coordination to meet overall project schedule
  • Bid document preparation
    • Coordinate with Procurement
    • Respond to specific schedule inquiries
    • <<<< should be conduit (construction manager) between GC and PDC>>>>>
    • Should be responsible for obtaining breakdowns / schedule from GC
  • If FS is CM, then FS is responsible for:
    • Ensuring quality control
    • Unsolvable issues are brought to PDC
    • Day-to-day operation and coordination

PROC

Bid document preparation

  • General bid requirements

Proposed Changes

PROC to give us 24 hours to review bid package prior to distribution

  • PROC to use PlanetBids and add the PDC / FS team as recipients so all information, questions from GCs are shared
  • Clearly defined roles for PDC / FS
  • Establish weekly coordination meetings with PDC / FS, and GC as needed